Expenses and mileage

Switch expenses on, set a mileage rate, and download approved expenses for a period.

Switch expenses on#

Expenses are off until an admin turns them on in Settings. Set the categories your company uses and the mileage rate.

What people do#

In Expenses, people add what they spent on a day: meals, fuel, supplies, mileage. They can put it against a job if it belongs to one, and add a note. For mileage they enter the miles; the amount is miles times the company's rate, so nobody types a figure. They send their expenses with their time when the period ends.

An expense already sent can be changed only if the approver sends it back.

What approvers do#

Expenses arrive with the timesheet. Approve them, or send one back with a note.

What the office does#

Download the approved expenses for a period. Amounts are kept in whole cents, never rounded along the way.